For the purposes of the General Data Protection Regulation (“GDPR”) and UK data protection laws, the controller is Woodchurch Memorial Halls (the “Hall”) of Woodchurch, Kent TN26 3PA
This privacy notice sets out the way we process your personal data and to make sure you are aware of how we use your data as a member of, or visitor to our Hall, or to our website.
We may collect your personal data in the following ways, namely:
We may collect the following types of personal data about you:
Personal data provided to us will be used for the purposes set out at the time of collection and, where relevant, in accordance with any preferences you express.
More generally, we will use your personal data for the following purposes:
We will always respect your wishes in respect of what type of communications you want to receive from us and how you want to receive them. There are some communications, however, that we need to send you, regardless of your marketing preferences, in order for us to fulfil our contractual obligations to you as a member of our Hall.
Examples of these essential service communications are:
You may update your choices and/or your contact details, at any time, by contacting the Booking Clerk:
c/o Woodchurch HUB, Front Road, Woodchurch TN26 3PB
Tel: 07709 598858
We do not sell or share your personal data to other organisations other than as set out below.
Personal data collected and processed by us may be shared with the following third parties, where necessary:
We keep your personal data only for as long as necessary for each purpose we use it. For most booking data, this means we retain it for so long as you have a valid booking(s) and for a period of one year after your last interaction with us.
Under certain circumstances, by law you have the right to:
Please note that the above rights are not absolute, and we may be entitled to refuse requests where exceptions apply.
Cookies are small files saved to the user’s computers hard drive that track, save and store information about the user’s interactions and usage of the website. This allows the website, through its server, to provide the user with a tailored experience within this website.
Users are advised that if they wish to deny the use and saving of cookies from this website on to their computers hard drive they should take necessary steps within their web browser security settings to block all cookies from this website and its external serving vendors.
Other cookies may be stored to your computer’s hard drive by external vendors when this website uses referral programs, sponsored links or adverts. Such cookies are used for conversion and referral tracking and typically expire after 30 days, though some may take longer. No personal information is stored, saved or collected.
If you are not satisfied with how we are processing your personal data, you can make a complaint to the Information Commissioner. You can find out more about your rights under applicable data protection laws from the Information Commissioner’s Office website: www.ico.org.uk
Policy Date: February 2022
Review Date: February 2024