Click here to see the Letting Conditions for the Woodchurch Memorial Hall, Annexe and Meeting Room. The Cancellation policy is in Clause 27.
Take a look at the Weekly Diary on the Bookings page.
If the date and time you want is busy, please email the Booking Clerk on woodchurchmemorialhall@gmail, or use the Contact Us page to get in touch as we are often able to move bookings around to accommodate you.
Click here to see our hall hire rates, deposits and any other costs.
You need to book enough time for setting up and clearing up afterwards.
We charge a non-refundable Booking Deposit of £20 which you will forfeit if your booking is cancelled. The Booking Deposit is used as part of the Damage Deposit, which is refundable provided you comply with the Letting Conditions, leaving the premises clean and tidy ready for the next hirers.
The blue tablecloths in the kitchen cupboard, are free to use, but we ask you to wash and return them neatly folded.
The large white tablecloths cost £5 each to hire because we pay to have them cleaned.
There are no other costs, for example for use of chairs and tables, for use of the kitchen and its contents (kettle, oven, crockery, cutlery etc) if you are hiring a hall. These are all included in the booking fee.
From 1st June 2025 the Hire Rate includes the cost of electricity for the lights, heaters and cookers.
Use of the kitchen, crockery, cutlery, oven, kettle etc, tables, chairs and the small blue table cloths is included in the cost of the hire of the Hall, Annexe and Meeting Room. We ask you to wash the blue tablecloths and return them to the hall.
White tablecloths (for use with the large round tables) cost £5 each to hire to cover the cost of laundering them.
There are 13 rectangular tables measuring 69cm x 181cm. These are stored in the connecting passage between the Main Hall and the Annexe.
There are 27 square tables measuring 60cm x 60cm. These are stored in a small room off the Main Hall. Please contact the caretaker in advance of your event if you want to use them in the Annexe.
There are 10 large round tables that have a diameter of 153cm.
There are over 120 upholstered chairs in the Main Hall, and 50 in the Annexe. Also available to either hall are about 100 plastic stacking chairs. Please ask the Caretaker if you need them.
The Meeting Room has its own chairs and tables.
If there are separate events at the same time in the Main Hall and the Annexe you will need to share the tables. This has never been a problem between hirers.
Tables and chairs can be hired for use at your own venue.
Find the date you want in the Weekly Diary on the Bookings page for the Main Hall, Annexe or Meeting Room, and click on the + sign to make a Booking Request.
If you have any problems, please email the Booking Clerk on woodchurchmemorialhall@gmail.
We will agree a convenient place where you can collect the key(s).
After your hire you can drop the keys in the Hub letterbox, just opposite the Main Hall.
The Caretaker, David Harmer, can be called on 07570 132 034 if you need practical help.
Yes – the Main Hall, Annexe and Meeting Room all have ramped access to wide entry doors and wide doors leading to fully accessible toilets. The Annexe kitchen has a normal width door so is not accessible to wheelchair users.
The Main Hall can hold 150 people closely seated – as an audience for a play, for example.
If people are seated at tables, the Main Hall has a capacity of 90 people.
The Annexe can hold 120 people.
The Main Hall has a well equipped kitchen with fridge, large range with ovens, a bain marie, large sinks, a hot water urn, two kettles, teapots, crockery including jugs and cutlery. There is ample food preparation area and a serving hatch. It also has its own loo. Please note there are very few glasses – you will need to bring your own.
The Annexe kitchen has a fridge, kettle, teapots, crockery and cutlery, suitable for serving drinks and pre-prepared food. It also has a long serving hatch making serving a lot of people easy.
The Meeting Room kitchen has a kettle, crockery and cutlery.
Yes, there is WiFi access throughout all the rooms.
Yes, you can do this in the Main Hall. There is a bluetooth device with instructions so you can play music off your phone, tablet or laptop through the Hall speakers.
Yes! Just let us know when you’re booking and we’ll ensure you have the key to the microphone cupboard.
Yes, there is a modest garden at the front of the main hall, and the other side of the car park is the Village Green with a fenced Children’s Play Area.
Anyone may serve alcohol. If you wish to sell alcohol, you need a TEN (Temporary Event Notice) obtainable from Ashford Borough Council.
Yes, you are welcome to bring in any or all of those.
Yes, bouncy castles work well in the Main Hall.
At least a week before the hire, you must show us the bouncy castle supplier’s Public Liability Insurance. In addition, the blower unit must have a PAT certificate.
We do not allow bouncy castles in the Annexe because the ceiling is not high enough.
To comply with Health and Safety, you will need to provide your own ladder if you need to use one, for example for putting up decorations.
Woodchurch Memorial Hall
Front Road
Woodchurch
TN26 3PB
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There is a defibrillator on the outside wall of the Woodchurch Hub which is opposite the front door of the Main Hall. It is available 24×7 and you do not need a security code to access it.
There are a further three defibrillators, also maintained by Woodchurch Parish Council and accessible 24×7, at the GP Surgery in Front Road, and in Six Bells Park and Shirkoak Park.
A further two defibrillators are located in Woodchurch Primary School, and the Jean Mealham Community Centre (aka The Pop-In). These two are only available when the School or Pop-In are open.
Woodchurch Memorial Hall follows the government guidelines for Covid-19. Currently there are no restrictions.
However there is a digital thermometer available at the entrance to the Main Hall, and hand sanitiser gel available in several places in the Main Hall, Annexe and Meeting Room.
Click here for the Equality and Diversity Policy.
Click here for the Safeguarding Policy.
It is the Woodchurch community mosaic. During the 2020 lockdown, the Woodchurch in Bloom group invited people to paint pebbles and add them to the growing caterpillar outside the school gate. Over 600 villagers joined in. In July 2021, the caterpillar was transformed into ‘HOPE’, a permanent pebble butterfly in the garden of the Memorial Hall.
